By-Laws of the New York Building Managers Association Inc,
As adopted 1923 and amended to January 2001 New York, NY.
Organized 1917
Incorporated 1923
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PREAMBLE
On the 21st day of May, 1923, the name given to this Association by incorporation was the;
New York Building Superintendent’s Association, Inc.
On October 13, 1971 the name of this Association was changed to the;
New York Building Managers’ Association, Inc
Purposes - The purposes of this Association are as follows: -
The procure uniformity and certainty in the customs and usages in the operation of office, commercial, residential, government operated, and all other buildings requiring the services of a property manger. To promote and enlarge a friendly communication between building managers. To extend the hand of fellowship to men and women of standing, that we may be better able to service the public interest through increased knowledge and productivity. To invite those in accord with the aims of this Association to membership and to take those lawful measures that may be essential to the accomplishment of those aims. To agree with, and strive to, achieve the aims of this Association, and to be governed by the following By-Laws.
The Association’s Motto is and shall be: Cooperation and Efficiency.
--- BY-LAWS ---
Article I.
Name and Title
This organization shall be known by the name and title, of the “NEW YORK BUILDING MANAGERS’ ASSOCIATION, INC”
Article II.
Meetings of the Association
Section 1. Meetings of the association shall be held on the second Thursday of every month, except July and August, for the transaction of business connected with the Association. The Annual Meeting shall be held on the second Thursday of December. Should the day appointed for any meeting fall on a Legal Holiday, the meeting shall be held on a date set by the President and all members shall be notified of the change.
The president shall, at the request of the board of Directors or the written request of thirteen (13) Regular Members, call a special meeting, which only Regular Members shall attend and at which no business shall be transacted but that which is stated in the call. Such special meeting shall be called in an expeditious manner and shall, whenever possible, be held at the usual meeting place of the Association.
Section 2. At all meetings for the transaction of business, twenty-five (25) regular members shall form a quorum. The order of dress at all meetings, except committee meetings held outside the regular meeting place of the Association, shall be the accepted corporate business attire normally used in the City of New York, specifically dress jackets, slacks and traditional ties. The presiding officer shall have discretion to authorize the removal of jackets if conditions so warrant. No variations or combinations of what is considered to be casual attire in the corporate circles of the City of New York will be allowed. Members or Guests not properly attired, as stated herein, shall be barred from entry to the meeting place of the Association.
Section 3. The regular monthly meeting, special meetings, adjourned meetings, and the Annual Meeting shall be convened at 7:30 o’clock PM. A timely notice of at least three (3) days shall be sent to all members.
Section 4. No persons, other than Regular Members, Life Members, Associate Members (Regular Meetings only) and Honorary Members (Regular Meetings only), may attend meetings of the Association without the express, advance permission of the President.
Article III.
Officers of the Association
Section 1. The officers of the Association shall consist of a President, who shall be styled “Mr. /Madame President”. Vice President, Treasurer, Financial Secretary and Secretary.
Article IV.
Officers
Section 1. Officers shall be nominated each year from the regular members in good standing present at the meeting in April and elected by majority vote of the regular members in good standing present at the meeting in May of that same year. The elections shall be conducted by ballot, either paper or machine and shall proceed in the following order:
President,
Vice-President,
Treasurer,
Financial Secretary,
Secretary.
Section 2. No member shall be elected to more than one (1) office, and no office shall be balloted for more than once at any single meeting, except in cases where no candidate received a majority vote.
Section 3. The candidate receiving the greatest number of votes shall be declared elected.
Section 4. Should a vacancy occur in any elective office, including the Board of Directors, the Association shall fill the unexpired term by first posting it in the monthly Bulletin, and then at the meeting following this, accept nominations, then at the following meeting, after all candidates names have been posted in the Bulletin, hold election for this position.
Section 5. No member shall be elected an officer in the Association unless he/she has been in full membership for twelve (12) months and is at the time of his/her nomination, an active Manager.
Section 6. The officers shall be elected to serve one (1) year from date of installation, or until their successors are installed. The President and/or Vice-President cannot be elected to the same office for more than two (2) years in succession. The Treasurer, Financial Secretary and Secretary cannot be elected to the same office for more than six (6) years in succession.
Section 7. The officers-elect shall enter upon their duties at the first meeting in June.
Section 8. The Secretary shall prepare proper ballots containing the names of the offices to be filled and the list of nominees for each office. The ballot shall be so prepared that there shall be sufficient blank spaces for as many candidates as there may be for each office to be filled. Election shall be by a ballot of all the active members present in good standing, the balloting to be supervised by at least three (3) tellers appointed by the President.
Section 9. Any Elective Officer or Director who discontinues his/her position as Manager whole holding office, to take a position other than Building Manager, shall terminate his/her elective office on a date not later than the first meeting following his/her change of position or at the discretion of the Board of Directors. He/She or They shall not be eligible for nomination to any elective office until he/she or they are again employed as an active Manager.
Article V.
Duties of the President
Section 1. It shall be the duty of the President to preside at all meetings of the Association and Board of Directors: to preserve order and decide upon points of order; to inspect and announce all voting’s and balloting of the Association. The president may at his/her discretion change the Order of Business at any given meeting providing such change does not delete or suppress any committee report.
Section 2. The President shall be ex-officio a member of all committees. He/She shall also have the right at all times to supervise the labors and books of all officers and committees of the Association, and on observing any neglect of deficiency it shall be his/her imperative duty to report the same to the Association at its next meeting.
Section 3. The President shall be bonded in an amount determined by the Association. The President may not be installed into office until his/her bond has been received and approved by the Association.
Article VI.
Duties of the Vice-President
Section 1. It shall be the duty of the Vice-President to assist the President of the Association, in whatever manner the President may require, to insure the smooth operation of the Association, preserve order and promote harmony with and the well being of the Association. It shall be the further duty of the Vice President to discharge the duties of the President in the absence of the latter.
Section 2. The Vice-President shall be bonded in an amount determined by the Association. The Vice-President may not be installed into office until his/her bond has been received and approved by the Association.
Article VII.
Duties of the Treasurer
Section 1. The Treasurer shall have the custody of the funds of the Association and shall deposit them in the name of the Association in such bank or trust company, as the Board of Directors shall designate. He/She shall receive all funds of the Association from the Financial Secretary, giving his/her receipt for the same, in the name of the Association; he/she shall pay all accounts or debts which shall have been legally contracted in accordance with these By-Laws and approved by the Association, and approved and endorsed for payment by the Finance Committee; keep a record account of the receipts and disbursements, file his/her vouchers and report at the meetings of the Association the amount of expenses, and the funds in his/her vouchers, and report at the meetings of the Association the amount of expenses, and the funds in his/her hands, and submit his/her accounts to the Audit Committee for inspection annually, or whenever the Association or Board of Directors may direct. No records shall be kept in loose-leak books.
Section 2. The Treasurer shall have the custody of all documentary papers during his/her term of office. He/She shall keep same in a suitable Safe Deposit Box, provided by the Association, and at the expiration of his/her term surrender them to his/her successor.
Section 3. Access to the Safe Deposit Box shall be by the Treasurer and President or the Treasurer and Vice-President or the President and Vice-President together.
Section 4. The Treasurer shall be bonded in an amount determined by the Association. The Treasurer may not be installed into office until his/her bond has been received and accepted by the Association.
Section 5. When duly called for by the President with the consent of the Board of Directors, he/she shall deliver up all moneys, books, papers, etc, to the Association, or to his/her successor in office; and for the faithful performance of his/her duties he/she shall receive an annual salary to be determined by the Association.
Article IX.
Duties of the Secretary
Section 1. The Secretary shall keep a record of all meetings of the Association and of the Board of Directors and all minutes of such meetings shall be approved by the President and Secretary. He/She shall serve all notices as required by the By-Laws and by the President. He/She shall read he minutes of the previous meetings of the Association and the Board of Directors for approval; record the reports of the various committees. He/She shall notify the officers and committee chairpersons of all matters referred to them by the body at large.
Section 2. When duly called for by the President with the consent of the Board of Directors, he/she shall deliver all books, papers, etc, to the Association or to his/her successor in office; and for the faithful performance of he/her duties he/she shall receive an annual salary to be determined by the Association.
Section 3. He/She shall have the custody of the By-Laws and Corporate Seal of the Association. No records shall be kept in loose-leaf books.
Section 4. He/She shall attest and affix the Corporate Seal to all instruments in writing when so directed by the Association.
Section 5. Upon receipt of a list from the Financial Secretary in August and February of delinquent members in accordance with Article XXXIV, Section I, he/she shall cause to be printed in the September and March monthly bulletins, said requirements of proper notification to delinquent members, so that, at the April meetings the Body may vote on dropping the delinquent member(s) six (6) months in arrears, Article XXIV from our membership rolls. At that time Secretary shall issue a credit voucher to the Financial Secretary.
Article X.
Committees - How Appointed
Section 1. All Committee Chairpersons shall be appointed by the President. However, the President may not appoint as committee Chairperson any member who has permanently discontinued his/her position as a Building Manager.
Section 2. All members are eligible to serve as a Committee member from the time of initiation except the Grand Ball Committee where a six (6) month waiting period will be required.
Section 3. The Chairperson of each committee may attend the meetings of the Board of Directors at the discretion of the President, and shall have the privilege of discussion upon all matters coming before the Board of Directors pertaining to the work of his/her committee. He/She shall also report at the meetings of the Association.
Section 4. Any member of a committee absenting himself/herself from its meetings for three (3) successive occasions without satisfactory cause, shall be held to have vacated his/her position, and any member of the committee shall report the same to the President without fail, and the duty of the President shall be to fill the vacancy at the first meeting of the Association in the manner already detailed by this Article. A timely notice of at least three (3) days shall be sent to each member serving on a committee.
Section 5. Each Committee shall act subject to the approval of the Association/ keep minutes of all their meetings and records of all monies received or expended on behalf of the Association properly recorded in books. Said records shall be made available for review by the President, the Directors and/or the Audit Committee on demand. No records shall be kept in loose-leaf books and each Committee shall report on its activities, to the Regular Membership, at each regular meeting of the Association.
Section 6. The members who are to serve on each Committee shall be chosen by the duly appointed Chairpersons, subject to the approval of the President and fulfilling by each Committee member of the Requirements of Article X.
Article XI.
Board of Directors
Section 1. The Board of Directors shall consist of the President, Vice-President, Treasurer, Financial Secretary, Secretary, nineteen (19) members of the Association and all Past Presidents of the Association in good standing.
Section 2. The President, Vice-President, Treasurer, Financial Secretary and Secretary shall be Directors during their respective terms of office, and seven (7) of the remaining nineteen (19) members of the Board of Directors shall be elected annually, six (6) for a term of three (3) years and one (1) for a term of one (1) year, or until their successors shall have been elected.
Nominations for election as a Director of the Association shall be made from the members present at the first meeting in April of each year, and election shall be by majority vote of the members present at the meeting in May of each year.
Section 3. If a member who is already a Director of the Association be elected an officer, his/her directorship shall immediately expire and the Association shall elect a member in good standing as per the by-laws to fill the unexpired term by first posting it in the monthly Bulletin, and then at the meeting following this, accept nominations, then at the following meeting after all candidates names have been posted in the Bulletin, hold election for this position.
Section 4. The Board of Directors shall meet four (4) or more times each year or at the call of the President, and report all their proceedings for the approval of the Association at its next meeting. Eight (8) members shall form a quorum. A majority vote shall decide all questions to be determined by the Board.
Section 5. Any elected member of the Board of Directors who shall absent himself/herself from three (3) consecutive meetings of the Board of Directors without satisfactory cause may be dropped as a member of the Board and his/her office declared vacant and his/her successor elected for the balance of his/her term by the Association at it’s next meeting. A Past President, who voluntarily resigns from the Association and/or the Board of Directors, may not be replaced or re-instated should he/she again become a member of the Association, except should he/she become an elected member of the Board.
Section 6. Any active regular member, except as noted in these By-Laws, in good standing for a period of not less then one (1) year shall be eligible for nomination and election to the Board of Directors. A vacancy on the Board of Directors shall be filled by majority vote of the regular members in good standing present as per the By-Laws. Article XI Section 3 above.
Section 7. All matters that may come up within the body of the Association that may require special investigation shall be referred to the Board of Directors and submitted at the next meeting of the Association for final action.
Section 8. The Secretary shall record all members present, excused and absent as the case may be, at all meetings of the Board of Directors. A timely notice of at least three (3) days shall be sent to each member.
Article XII.
Finance Committee
Section 1. The Finance Committee shall consist of five (5) members. The President shall appoint the Chairperson, and the Chairperson shall select two (2) members from the Board of Directors and two (2) members from the Regular Membership.
Section 2. The duties of the Committee shall be to examine and if correct, to approve in writing all bills presented for payment. No bill shall be paid or money expended unless the Association first authorized the creation of such debt and unless such bill was approved by at least two (2) members of the Finance Committee.
Article XIII.
Property Committee
Section 1. The Property Committee shall consist of three (3) members. The Chairperson of this committee shall be appointed by the President from the Board of Directors.
Section 2. Their duties shall be to take care of all property, which may be entrusted to them by the Board of Directors and the Association.
Section 3. The Committee shall report monthly to the Association and shall give a semi-annual report in writing at the first meeting in June and December.
Section 4. At the expiration of their term of office the members of the Committee shall surrender to the Association, or to their successors, all the properties entrusted to them.
Article XIV.
Membership Committee
Section 1. A Membership Committee of not more than ten (10) members shall be appointed at the first meeting in June. It shall be their duty to inquire as to the eligibility of all candidates for membership, explain to them the objects of the Association as set forth in its charter, and require an expression of their full concurrence in the same, inquire of their reference as to their character and report at the next meeting of the Association. The Chairperson of this committee shall be empowered to call other members to assist him/her when deemed necessary.
Article XV.
Joseph R. Skilton Sickness and Distress Committee
Section 1. The Sickness and Distress Committee shall consist of not more than ten (10) members, nine of which shall be appointed at the first meeting in June, and the Vice-President, who, by virtue of his /her office, shall be Chairperson of the Committee.
Section 2. Their duties shall be to visit members in sickness and/or distress with authority to extend to them monetary relief, if necessary, in an amount not to exceed Five Hundred ($500.00) Dollars and to report all such expenditures to the Association at its next meeting.
Section 3. All applications for aid shall be brought before the Association and reported at the next meeting.
Article XVI.
Audit Committee
Section 1. The Audit Committee shall consist of five (5) regular members. The Chairperson shall be appointed annually by the President, and shall select one (1) Past President, other than the Past President whose administration is being audited, and three (3) regular members. No member of the Committee shall be a serving elected officer or member of the Board of Directors.
Section 2. The duties of the Audit Committee shall be to audit all of the books and accounts of the Association and of all the committees, vouchers, or other evidence of payments made by officers, committees or the Association, and to certify that all expenditures were made in accordance with the authorization of the Association and were approved in writing by the Finance Committee before payment. The Audit Committee may whenever it so desires, examine all books and papers in the possession of the Secretary, Treasurer, Financial Secretary and all Committees for the purpose of determining whether all expenditures were properly made in accordance with these
By-Laws.
Section 3. The Audit Committee shall make an audit, examination and investigation of all expenditures, books and accounts at least once each year and shall make written reports thereof at the Association meeting in June of each year. The annual Report of the Audit Committee for the calendar fiscal year shall be reported to and printed by the Association and a copy thereof shall be mailed to each member of the Association.
Section 4. Any member of the Audit Committee absenting himself/herself from two (2) consecutive meetings of the Committee shall be subject to removal by the President and his/her vacancy filled by an appointee of the President for such member’s unexpired term.
Section 5. The Audit Committee may, with the approval of the Association upon the recommendation of the Board of Directors, retain an auditor or accountant for the purpose of aiding the Committee in its work. The salary of such auditor or accountant shall be, as the Association shall determine.
Article XVII.
Real Estate
Section 1. No real estate or investments owned by the Association shall be transferred, exchanged or mortgaged, except by a two-thirds vote of the members present at any meeting, and of which proposed action notice of three (3) days has been given in the call for said meeting of the Association.
Article XVIII.
Funds - How Obtained
Section 1. The funds of the Association shall be derived from the following sources: Initiation fees, dues, sale of tickets to annual celebration, or from any ball, lecture, concert, excursion or other gathering given under the auspices of the Association, from publications or other mediums of exchanging ideas of interest to managers or in the course of promulgating the ideals and principles of this Association, from bequests or voluntary contributions from members or friends.
Article XIX.
Funds - How Applied
Section 1. The funds of the Association shall be appropriated for the following purposes: all necessary expenses in connection with the Association or any meeting or public gathering authorized by the Association, for charity, salaries, and any and all other charges permitted by these By-Laws.
Section 2. The funds of the Association shall be paid out in the following manner:
- a) The creation of the debt for which any expenditures is to be made, must first be submitted to and approved by the Association.
- b) The bill for such debt by the Association must first be submitted to and approved in writing by at least two (2) members of the Finance Committee, whose duty it shall be to see that the debt was incurred in accordance with the approval of the Association.
- c) The Treasurer shall then pay the same and take a receipt therefore.
Section 3. Seven percent (7%) of the profits from each social function of the Association shall be set aside to provide a fund to be disbursed among sick and distressed members, upon the recommendations of the Sickness and Distress Committee. The maximum amount of the fund shall be Twenty-Five Hundred Dollars ($2,500.00). After this maximum has been reached, no further profits shall be added to this fund until the amount thereof has been reduced to a sum of Fifteen Hundred Dollars ($1,500.00) as of June 30, of each year. When the said fund shall have been reduced to the aforesaid minimum amount, profits shall again be added to it until the maximum amount shall be reached.
Section 4. Not more than Five Hundred Dollars ($500.00) shall be appropriated at any meeting for any single purpose, without notice of such proposed appropriation having been given to the members in the notice of said meeting.
Section 5. The Secretary shall be permitted to draw from the Treasurer a sum of Twenty-Five Dollars ($25.00) for incidental expenses, which may be renewed when necessary.
Article XX.
Membership Classes.
There shall be four (4) classes of members: (1) Regular Members; (2) Honorary Members; (3) Associate Members; (4) Life Members.
Article XXI.
Eligibility of Regular Members
Section 1. The membership of the Association shall consist of men and women who are engaged in superintending the maintenance and/or operation of one (1) or more buildings. The applicant must be of good moral character. They must have at least six (6) employees under their supervision in the buildings of which they supervise the maintenance and/or operations. They must have been in a similar capacity for at least six (6) months.
The applicant, after attending two (2) regular meetings of the Association, will be investigated by the Association’s Membership Committee. Upon receiving their favorable report, a ballot shall be taken to elect or not elect the applicant to membership upon their attendance at the Associations’ next regular meeting.
If, at the time of application for membership, the applicant has less than six employees or is between jobs but meets all other requirements, the application shall be referred to the Board of Directors for consideration. The Board shall make their recommendation for action to the Association at the next scheduled regular meeting.
Section 2. The application shall also contain the names of three (3) responsible men or women (not necessarily members of the Association), who shall testify to the candidates good character. The initiation fee shall be an amount established by the Board of Directors, which shall accompany the signed application, which on being received shall be recorded and referred to the Membership Committee. On receiving their favorable report, a ballot shall be taken to elect or not elect the applicant to membership. All votes shall be by hand, paper ballot or machine. However, should a majority of the members vote against the acceptance, the applicant shall be rejected and all application fees shall be refunded. A person so rejected shall not be eligible for reapplication until six (6) months shall have elapsed since the date of his/her rejection, and should he/she again be rejected, it shall be final.
Section 3. The payment of the initiation fee shall cover dues payment for the current month but he/she shall pay, as dues for all remaining months of the year. The annual dues shall be an amount established by the Board of Directors.
He/She shall sign the By-Laws of the Association, and shall have his/her name entered in a book kept for that purpose, with his/her date of initiation. After being admitted, each member shall, in case of changing his/her address, notify the Secretary thereof immediately, in writing.
Article XXII.
Honorary Members
Section 1. Honorary membership may be acquired by the Board of Directors recommending that honor for any person who is not eligible to membership as an ACTIVE member, by a three-fourths vote of the Board of Directors present and voting upon a motion to confer the honor, who shall submit the same to the members of the Association, to be voted on as in case of active members.
Section 2. Honorary members shall not be liable for the payment of dues, to vote or hold office, but shall enjoy all other privileges of the Association allowed to regular members in good standing, and be subject to all rules of regular membership except that they shall not have any title to or interest in the assets of the Association.
Section 3. They shall have the right to discussion on any matters pertaining to the Association when called upon by the presiding officer or by a majority of members present at any meeting.
Article XXIII.
Associate Members
Section 1. Associate membership may be acquired only by a principal of a firm engaged in the trade or occupation having connection with or incident to the operation of a building, making written application. Applicants therefore and voting thereon shall be the same as in the case of regular members. The application shall also contain the names of three (3) responsible men or women (not necessarily members of the Association) who shall testify to the candidate’s good character. The initiation fee shall be an amount established by the Board of Directors and shall accompany the signed application. The amount shall cover the dues payment for the current month but he/she shall pay dues for all remaining months of the year.
The annual dues shall be an amount established by the Board of Directors.
Section 2. The Association may, if it so desires, cancel any or all associate memberships at any time by returning the dues paid in advance for any period beyond the time of cancellation, by a two-thirds vote at any regular meeting of the Association.
Section 3. Associate Members. An Associate Member shall be dropped from the rolls of the Association if his/her dues, in full, for the current year, are not paid on or before the second Wednesday of August of said year, provided said Associate Member has been notified by registered mail thirty days prior to the second Wednesday of August of said year. Associate Member has been notified by registered mail thirty days prior to the second Wednesday of August of said year. Associate Members shall not have the right to vote or hold office nor have any title to or interest in the assets of the Association. An Associate Membership shall not be transferable.
Section 4. Associate Members shall have the right of discussion on any matters pertaining to the Association when called upon by the presiding officer or by a majority of members present at any meeting.
Section 5. From and after April 8, 1959, there may be elected to associate membership, only on Associate Member for every eight Regular Members.
Article XXIII A.
Life Members
Section 1. Life Membership may be acquired upon a recommendation by the Board of Directors and a majority vote of the Regular Members of the Association provided that the candidate has been a Regular Member in good standing for twenty (20) continuous years.
Section 2. Life Members shall not be liable for payment of dues, but shall enjoy all rights and privileges allowed to Regular Members of the Association in good standing.
Section 3. Past Presidents of the Association shall automatically become Life Members.
Article XXIV.
Regular Member's Dues and Arrears
Section 1 - (Original). Dues shall be an amount established by the Board of Directors, all of which payable on the first day of January of each year; any member of the Association in arrears for dues for more than one year shall not be entitled to vote or take part in the discussions of the Association, and may be dropped from membership by a majority vote of the members present and voting after a thirty (30) days’ notice shall have been sent to the delinquent member. Application fee and dues shall apply to all classes of members excepting honorary.
Section 1. (Amended September 2002). Dues shall be an amount established by the Board of Directors, in its sole discretion, all of which is payable, in advance, on the first day of January of each year. Any member of the Association in Arrears on dues for more than THREE MONTHS shall not be permitted to vote, attend meetings or take part in the discussions of the Association, and such member shall be dropped from membership in the Association if a majority of members present at a regular meeting so vote, but only after a written thirty (30) days' notice to cure shall have been sent to the delinquent member and said thirty days have elapsed with the delinquent member not having cured the arrears in full.
Section 1. (Amended October 2006).Dues, invoiced to the membership by the financial secretary no later than November 15th of the current year, for the upcoming year, shall be an amount established by the Board of Directors, all of which is payable on the first day of January of each calendar year. Any member that has not paid their dues by January 1st of said calendar year is in dues arrears. Any member who has not paid their dues by the February
regular meeting of said calendar year shall not be covered under the life and or disability policies, and or any other programs or policies that the Association may put into effect, nor is he or she entitled to vote, attend meetings or take part in the discussions of the Association.
The dues delinquent member(s) shall be sent via the financial secretary, one (1) dues delinquency thirty (30) day final notice that shall expire before the February regular meeting of said calendar year. The dues delinquent member(s) failing to cure his/her dues delinquency status by the February regular meeting of said calendar year will
be dropped from the membership by a majority vote at the February regular meeting of said calendar year, of the members present and voting. Application fee and dues shall apply to all classes of members excepting honorary.
Section 2. A member owing moneys for the benefit of the Association must settle for same, otherwise the amount of same shall be charged against him/her as dues at the end of a thirty (30) days’ notice.
Section 3. No member who is in arrears shall be elected to office, vote at the annual election, or remain on committees. No member shall receive tickets for any public gathering or exhibition of the Association who has not settled for all tickets previously received.
Article XXV.
Re-Instatement
Section 1. Any ex-member whose name may have been erased from the roll under Article XXIV of these By-Laws, on making application to be reinstated, may be reinstated by a three-fourths vote of the members of the Association present when such application is submitted for acceptance and by paying to the Association a reinstatement fee of Seventy-Five Dollars ($75.00) together with any and all other indebtedness of such ex-member to the Association, which indebtedness shall include one (1) year of unpaid dues.
Section 2. Any ex-member who shall have resigned or whose name may have been erased from the roll may be reinstated by ballot, but, should three (3) or more black balls be cast against him/her, he/she shall be rejected and his/her reinstatement fee shall be returned. A person so rejected shall not be eligible for re-application until six months shall have elapsed since the date of this/her rejection.
Article XXVI.
Resignation of Members
Section 1. When a member desires to withdraw from the Association, he/she shall signify the same in open meeting, personally or in writing, and if clear on the books and free from charges he/she shall be entitled to a card of clearance.
Article XXVII.
Termination of Membership
Section 1. On the death, resignation, being dropped or the expulsion of a member, all his/her rights and interests in the Association and in its property shall wholly cease and determine; but he/she shall not thereby be released from any liability to the Association for any dues, assessments, or other indebtedness which had accrued prior to this time he/she ceased to be a member.
Article XXVIII.
Charges Against Members
A member may be suspended or expelled for conduct detrimental to the interests of the Association, or for soliciting any Member of the Association at the Meetings, or within the Meeting area, for any purpose, or who shall use the name of the Association unwarrantably for the purpose of obtaining goods or money, and, if an officer or member of any committee, may also be removed from office, but no members shall be suspended or expelled until written and signed charges shall have been presented to the Board of Directors. The Board of Directors shall then investigate the charges, and if by a majority vote they are satisfied that the charges are made with foundation they shall sever a copy thereof on the member or members against whom the charges are made. They shall give not less than two (2) weeks notice of the time and place of hearing answer to such charges, when they shall proceed to take testimony, hear witnesses, and shall hold such trial without restrictions of technical rules of evidence, but shall freely and fully investigate and hear the contentions of both sides. They shall then proceed to ballot upon the guilt or innocence of the member accused; if the ballot shall be favorable to the accused the charges shall be dismissed; if unfavorable by majority ballot the Board shall then refer their finding s to the Association for final action. By the same vote any member found guilty may be expelled from the Association, and no member so expelled can again become a member.
Article XXIX.
Eligibility For Insurance
A regular member is eligible for coverage if they work at least thirty (30) hours per week on the group’s effective date. Work must be performed at the location specified by the N.Y.B.M.A. Inc. If you are out of work and/or engaged in another field for more than ninety (90) days, your coverage for the life insurance is terminated. You may reapply again once you are working in out field as a Building Manager. A waiting period of ninety (90) days must be met.
Article XXX.
Association Insignia and Seal
Section 1. The Insignia of the Association shall be an irregular circle with the following inscription:
NEW YORK BUILDING MANAGERS’ ASSOCIATION, INC
with the Municipal Building as an insert in the design heron impressed.
Section 2. The Corporate Seal of the Association shall be an outer circle of rope pattern and an inner dotted circle with the following inscription;
NEW YORK BUILDING MAMAGERS’ ASSOCIATION INC
with the date, MAY 1923, as an inset in the center in the design hereon impressed.
Article XXXI.
Compensation
Section 1. Compensation shall not be paid to any officer or member of the Association for services rendered except as provided by these By-Laws.
Article XXXII.
Rules
Section 1. The rules of order as prescribed in Roberts Rules shall govern the proceedings at all meetings of the Association and the Board of Directors in so far as they do not conflict with these By-Laws.
Article XXXIII.
Ways and Means
Section 1. All measures adopted by the Board of Directors shall be submitted to the Association for ratification. If the measure, motion or suggestion fails of ratification, it shall be referred back to the Board of Directors for reconsideration, and as reconsidered shall again be submitted to the Association for ratification or rejection at the next regular meeting.
Article XXXIV.
Membership Cards
Section 1. At as early a date as possible after the first day of June of each year, a card numbered according to seniority in membership shall be issued to each member in good standing. This card must be shown when called for.
Section 2. Transfer of a member’s card shall be sufficient cause for expulsion.
Article XXXV.
Restrictions
Section 1. No member shall have the authority to submit or furnish the membership mailing list to any person or persons unless such request shall have been made in writing to the Association for the member’s consideration. The request then can only be granted by a majority vote of the members at a regular meeting.
Section 2. No member shall use or expose any name or insignia of the Association on business stationary or literature of any kind or in any manner use his/her connection with this Association for business or commercial purposes, or write, or cause to be written, any statement regarding the aims, purposes, policies or transactions of this Association; or present himself/herself as representing this Association in any official capacity;; or verbally do any of these things, without rendering himself/herself liable to expulsion as provided in Article XXVIII, except when such use shall have been approved by a majority of the members present at a meeting of the Association.
The duty elected Officers of the Association, during their term of office, but not the Board of Directors or Committee Chairpersons, unless approved by the Board of Directors, are specifically exempted from the provisions of Section 2 insofar as these provisions may conflict with the duties of their respective offices.
Article XXXVI.
Bonds
The amount of all Bonds required by these By-Laws for Officers shall be fixed by the Association at its Annual Meeting, preceding their installation. In the event, however, that the amount is not fixed at that time, then the Bond to be furnished by the Officer, shall be in the same amount as that last fixed by the Association at an Annual Meeting.
Article XXXVII.
By Laws - How Repealed and Amended
Section 1. These By-Laws may be repealed or amended by a two-thirds vote of the members of the Association present at any meeting thereof, provided the proposed amendments shall first have been submitted to the Board of Directors in writing, and reported by it to the body at large for vote at the next meeting of the Association and written notice thereof given to the membership.
Section 2. Members shall receive notice of all proposed changes of the By-Laws and should action be deferred, shall be notified.
Section 3. These By-Laws shall not be suspended.
Order Of Business
Subject to Article 5
- Call to Order
- Invocation.
- Roll Call of Officers by Secretary.
- Reading of Minutes of Previous Association Meeting
- Reading of Minutes of Previous Board of Directors Meeting
- Reading Minutes of Previous Special Meeting
- Treasurer’s Report
- Financial Secretary’s Report
- Report on Previous Application for Membership and Balloting on Favorable Candidates
- Initiation of Candidates for Membership Previously Elected.
- Nomination and Election of Officers
- Committees
- Reports of Committees
- Finance Committee
- Property Committee
- Membership Committee, Applications for Membership
- Sickness and Distress
- Audit Committee
- Educational Committee
- Employment Committee
- Entertainment Committee
- By-Laws Committee
- Annual Ball Committee
- Special Committee
- Unfinished Business
- New Business
- Communications, Bills and Notices
- Good of the Association
